3-14-16

A Precon was held for division A and Division B at the Century Center the meeting minutes are below

                                         One Way to Two way Street Conversion

Preconstruction meeting 3-14-16

Jitin made an opening statement

Introductions where then made (sign in sheet will be attached)

Corbitt then discussed the chain of command and Communication.

 Myron will be the lead inspector and main contact. Rich, Nadia, Kevin, and Josh will be onsite inspectors. Toy Villa, and Roger Nawrot will also be involved.

The sources to communicate will be 311 system, DTSB, Bill Boards, and a Website. Target date for the website is March 17^th.

Reith Riley then made a brief presentation on the schedule

Division A is Ewing to Chippewa on Main and Michigan St.

Division B is Ewing to Angela Boulevard on Main and Michigan St.

Division A work will start on the north west corner of Main and Chippewa around the end of March. They will then close Michigan and Chippewa around the end of May and reopen it the first of September. Then on Division B work will start on Bartlett Street at the river doing the outfall. Work will take place on Bartlett from Michigan to Riverside and Bartlett from Michigan West. Once that is completed the roundabouts at Marion and Bartlett will be closed sometime around the 23^rd of May and reopened around the first of September.

Once the brief overview was done the meeting was moved to the back of the room for the visual aids. Once at the back of the room Reith Riley went over their tentative schedule while everyone looked at the plans. They discussed the two week look ahead schedule that they will be up dating weekly. They also discussed the detour routes around the hospital and the utilities work that will be happening along with the new construction. I@M will be working on Main from South Street to Columbus and Michigan from Marion to Bartllet.  Nipsco will be working on Main Street from Madison to Jefferson.

The downtown development going on at the same time, will be the Chase Tower, Lassalle Motel, Marriott, and Memorial Childrens Hospital. These construction projects will have to be coordinated with the two way conversion.

Memorial Hospital will be running a discharge line down Lafayette. This work will need to be expedited so Lafayette will not be affected during construction because it will be a main in and out for the hospital.

 Prior to traffic switches a mass emailing will be sent out. The work schedule will 6 days a week 10 hrs. a day.

Maintenance of traffic was the next topic discussed.

Two official detour routes for trucks will use the bypass to Cleveland. The secondary for cars is 933 to Sample to Twyckenham to Douglas to 933. To assist the emergency vehicles accessing the hospital a temporary road will be built at Marion Street. This temporary road will allow traffic to go north on Michigan Road, but traffic will not be allowed to go south on that road. Concerns about getting around were then discussed. Main concerns where getting patients across Michigan from the East side of the hospital complex to the emergency room on Lafayette. Employees and Patients just getting to the Hospital.

The meeting then went to the back and looked at Visuals.  While looking at the visuals several questions were asked about how to get around.  Temporary pedestrian crossing at Navarre may need to be addressed with ramps.  The need to have meetings and update mailings with the Hospital. Specialty signs will need to be placed for the emergency room differentiating Hospital and emergency (Make red letters). Also specialty signs will be needed for the Skyway and Ebliar Warner building. Transpo drop offs at the Hospital will have to be changed when Michigan is under full closure.

The next session was contract provisions

A description of the work was reviewed.

Legal Relations was reviewed.

Bonding-Insurance requirements was discussed and Michigan and Main St. will both need separate insurance policies.

The prosecution and progress was reviewed reaffirming intermediate completion dates and final completion dates for all phases.

The change of contract time was stressed and can only be changed by change order. Any changes need to be submitted as they happen and not at the end of the job.

Liquidated Damages were discussed and it was noted that a $1500.00 a day bonus would be given for opening the road to two way traffic early.

Retainage and final payment was discussed. Reith Riley and Myron will review quantities on the 25^th of each month and an estimate will be processed by the 30^th.

Maintenance of traffic: the original MOT is already approved. Any Changes need to be submitted for approval.

Submittals should go to Myron for distribution. Once they are distributed there is 5 days for review. A submittal log will need to be created. Smart sheets may be an option for a drop box for submittals.

The testing on the job will be performed by Weaver Boos.

The backfill material if needed will be provided by Reith Riley’s pit.

Topsoil will need to be provided for the sod. No seeding on this contract. Acorn will be doing division A and Slussers will be doing Division B.

Mobilization and demobilization was reviewed.

Erosion control reports will be done by Tony Kaser of Reith Riley.

Emergency Contacts were given to Myron along with subcontractor list and materials list.

Direct all media to Kara Kelly and when the media shows up on site call Myron immediately.

The preconstruction Video has not yet been taken.

The Video cameras to link to the webpage have no pay item.

There is a NGS monument at Chippewa and Michigan St. that will require coordination with the Lawson Fisher to have it reestablished.

Extra conduit was placed on this contract for areas where future upgrades to the infrastructure of the City could take place. Contact Myron before the extra conduit is placed.

The temporary signs being placed that are over 20 feet wide are being reviewed for the print size to reduce the size of the signs. Reducing the size will be critical in keeping the signs upright.

These meeting Minutes where written by Myron Cohagan